AI document management system
Electronic document management with AI capabilities: routing, signing, acknowledgement, search and automatic control
Implementing artificial intelligence technologies
We implement artificial intelligence technologies in the operations of various companies, developing the required software solutions.
Our solutions are applied in record keeping, task assignment and execution control, document checking and maintenance of information resources, helping companies comply with established requirements and make decisions — the set of tools is selected for each company's needs.
Stages
Implementation works
Implementation of AI technologies and development of the required software solutions are carried out in phases — from assessing the current workflow to industrial operation and support.
Scope of work
- stage 01
- Assessment — audit of current business processes and document flow, identifying control objects and applicable legal requirements
- stage 02
- Design — target AI-based process model: regulations, roles, control points, registers and reporting forms
- stage 03
- Development and implementation — creation, deployment and configuration of software tools: document flow, task assignment, document checking — integrated into the client's infrastructure
- stage 04
- Control setup — compliance checks against legislative and technical legal acts for the client's areas of activity
- stage 05
- Launch — pilot operation, training of responsible staff, handover of regulatory and operational documentation
- stage 06
- Support — monitoring compliance with norms, reporting on control results, updating models and checks
Functional blocks
What the processes cover
AI-based solutions are built around four blocks — from business process automation to recording control results.
Business process automation
AI-based software tools for the organization's key processes:
- record keeping and electronic document management
- assignment and execution control of tasks
- registration and processing of requests and appeals
- document approval and execution routes
- recording employee acknowledgement of documents
Compliance control
Checking compliance with legal requirements:
- completeness and currency of mandatory information
- adherence to established deadlines and regulations
- checking documents for errors and non-compliance
- control of instruction and procedure execution
Requirements monitoring
Continuous monitoring of compliance with norms across areas:
- state of information resources and their content
- changes in legislation and technical legal acts
- maintenance of internal registers and records
- recording deviations and incidents
Recording of control results
Documenting control results and informing management:
- compliance reports against established requirements
- statements of detected non-conformities
- recommendations for remedying violations
- history of checks and measures taken
Result
What the client receives
01
Process model
An approved AI-based business process model: regulations, roles of responsible staff, control points and registers.
02
Implemented tools
Configured software tools in the client's infrastructure: document flow, task assignment and control, document checking, resource monitoring.
03
Control and reporting
An operating compliance control loop: regulatory reporting, non-conformity statements and data for decision-making.
In-house development
Solutions we apply
Implementation is based on Yurconsult LLC's own products, as well as custom modules developed for the client's tasks.
Information resource monitoring
A tool for monitoring information resources for compliance with requirements
Custom modules
Development of modules for the client's tasks — for example, control and accounting of licenses issued by a software vendor, with automatic preparation of financial reports
Yurconsult APP
Free basic tools for everyday work
Cooperation
Discuss a project
To discuss the implementation of artificial intelligence technologies in your company's operations or conclude a contract, contact us by e-mail — we will answer all your questions